The future of hotel management. Simpler, more beautiful, AI-powered.
The all-in-one PMS & channel manager for small hotels and apartment managers. Automate your daily routine, grow your revenue with artificial intelligence, and make decisions based on clear, visual reports.
One app, seamless synchronization. Automatically connected to your favorite booking portals and accounting systems.
DATEV KSeF 
Your property in a whole new light.
Forget complicated, outdated and cluttered spreadsheets. The new Guestidea combines modern elegance with maximum intuition. Even newcomers to the industry can check occupancy and revenue in seconds and manage bookings effortlessly. The beautiful design is only the beginning — the real strength lies within.
Clear occupancy plan
A clear calendar with color legend, room categorization and channel icons. Billing status at a glance.
Lightning-fast booking assistant
A modern cart system: book multiple rooms at once, automatic company-data lookup, easy extras.
Guest list & profiles
A digital customer file with history, revenue statistics, notes and guest preferences.
Core modules
Everything you need to run your property — in one system.
Intelligent occupancy plan
A clear, color-coded booking calendar with flexible filtering. Automatically marks public holidays, regional holidays and school breaks in Germany and Poland, so you spot demand peaks at a glance.
Lightning-fast booking assistant
A booking flow like an online shopping cart. Multiple rooms in one booking, real-time availability and extras (parking, breakfast) in just a few clicks.
Two-way XML channel manager
Real-time synchronization of rates and availability across 60+ portals. Overbookings are eliminated entirely, and channel multipliers maximize your margin.
Finances & full compliance
Open items at a glance, automated bank reconciliation and fast invoicing. Tailored to the German market (DATEV) and ready for Poland (KSeF).
Your property gets superpowers.
Advanced AI algorithms do the hardest work for you: they analyze data, communicate with guests and keep your prices optimal.
AI analysis
Analyzes all your key metrics daily (ADR, RevPAR, occupancy).
→ A ready-made summary in your inbox every morning.
AI auto-responder
Analyzes guest email enquiries and prepares precise replies.
→ Drastically shorter response times. Review the draft and send with one click.
Voice Agent
A virtual voice assistant that handles natural phone conversations.
→ Your front desk is reachable 24/7 and answers availability questions.
Price tips & dynamic pricing
Suggests percentage price adjustments based on holidays and occupancy.
→ Maximum revenue in high season, full rooms on quiet days.
Full compliance (DATEV & KSeF)
Seamless connection to DATEV (DE) and KSeF (PL). Invoices, corrections and bank reconciliation under full control.
Intelligent price management
Dynamic pricing rules (last minute, first minute, weekend) and automatic rate increases when availability is low.
The work keeps running while you sleep.
Auto Actions, Smart Jobs and automatic bank reconciliation handle your routine — reliably, every day, without a single click.
hours back every month
Sample calculation for a 15-room property — the assumptions are stated next to each feature.
16
hrs/month saved
Auto Actions
12
hrs/month saved
Smart Jobs
9
hrs/month saved
Bank reconciliation
Guest communication that writes itself
You define the rule once — GuestIdea executes it for every matching booking. Via email, WhatsApp or SMS, with booking data filled in automatically.
- ✓Booking confirmation with invoice — the second the booking arrives
- ✓Door code & check-in instructions via WhatsApp 24 h before arrival
- ✓Payment reminder as soon as a balance is open
- ✓Cancellation confirmation automatically — even at 3 a.m.
~16 hrs/month saved · at ~8 guest messages a day, 4 minutes each
Your team starts the day informed
Time- and event-driven jobs deliver reports to the right people — before anyone has to ask.
- ✓6:00 am: arrivals report via WhatsApp to the front desk
- ✓7:00 am: cleaning list by floor to housekeeping
- ✓10:00 pm: end-of-day report with all revenue to your inbox
- ✓Damage report? Goes straight to the technician
~12 hrs/month saved · at ~25 minutes of daily report work
Payments match themselves
GuestIdea pulls transactions straight from your bank via FinTS and matches them against open invoices. Outstanding items close on their own.
- ✓Direct FinTS/HBCI connection to your bank
- ✓Transfers land on the right invoice automatically
- ✓The outstanding-items list cleans itself up in real time
- ✓Clean handover to DATEV and your accountant
~9 hrs/month saved · instead of ~2 hours of bank statements a week
Staff & housekeeping module
Management of schedules, holidays and working hours. Cleaning reports by floor and priority.
Holistic management from anywhere.
Comfort for your guests, efficiency for your staff.
Modern guest portal
Guests view their booking details and discover local recommendations for restaurants and sights — created and translated with AI support.
Staff & housekeeping module
Full management of schedules, holidays and working hours. Smart cleaning reports split tasks by floor and priority.
Join the most successful hosts in Germany and Poland.
Whether you manage a single apartment or a growing hotel network — Guestidea gives you the control you deserve. Start risk-free.
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